Snapshot of Services

Front of House Management

• Explore and help secure the right venue

• Review all vendor contracts

• Select Event Bar & Menu

• Secure and finalize vendors for décor, centerpieces, security, gift bags

• Finalize Venue Layout and Flow

• Oversee Vendor Payments, Insurance and Permits

• Manage any parking/valet needs

• Ensure Venue has insurance and all signed contacts, deposits

• Placement, Installation and Creation of Step & Repeat

• Create Load in Schedule

• Day of Timeline and Contact Sheet

Fundraising

• Financial Projections

• Create support Levels and determine Benefits

• With NGO work to secure Honorees

• Confirm Host Committee

• Manage and Run Host Committee Meetings

• Update Solicitation Lists

• Manage Event Master Solicitation List

• With Designer, create Event Collateral

• Send out Save the Date

• Mail/Email Pre-sale Letters

• Manage Design, Proofing and Printing of Event Invitation

• Organize Mailing or Emailing of Event Invitation

• Confirm all Donor listings for any event recognition

• Collect Donors ads or logos as part of Benefits

• Work with Designer on final event “book” or visual recognition

• Maintain master pagination for all event benefits

• Support and Manage Board/Event Chairs/Honorees with their Fundraising Outreach

• Fundraising Follow-up to designated lists

Guest List & Seating

• Keep the Master Tracking Report for event with all donors- Money Paid/Due and Guest count

• Follow-up with all attendees and guest names

• Prepare Guest list and seating chart for seating meetings

• Lead communication with venue on final count, table arrangements and counts

• Ticket all guests or Prepare final check in list for non-seated events

• Provide staff to run Guest check in

• Post Event, send client Final Attendee list with all contact info + Event No-Shows

Production

• Hire & Manage Production Team or Stage Manager

• Secure AV Team and best proposal

• Lighting and Screen content

• Write Run of Show with Leadership & Client

• Run point with all program participants, ensuring they have schedule, transportation, talking points, script etc.

• Create Rehearsal schedule

• Send all scripts, videos to AV Team for pre-event testing

Strategy & Cultivation

• Update Master Event Solicitation List

• Help Create and Execute Cultivation Events

• Work with Comms Department on Donor Communications

• Support overall Development

• Long Range Leadership Prospects and Goals

• Create and manage timeline for annual events

• Serve as point person for venue for annual events